Connected Medication Systems Assessment for a 12-Hospital Group
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Problem
Uninventoried medication device sprawl
A 12-hospital health system in the US Midwest ran three generations of connected medication dispensing cabinets and infusion pumps accumulated through mergers, with no inventory of what was deployed where. Overlapping service contracts renewed automatically, firmware ages were unknown, and pump data reached the EHR at some sites but not others, forcing nurses into double documentation.
Solution
Assessment-led consolidation roadmap
We ran a structured technology assessment across all 12 hospitals: network discovery and physical walkthroughs built a device-level inventory, each platform was scored on integration depth, security posture, and support status, and contracts were mapped against actual usage. The output was a board-approved consolidation roadmap naming a single target platform and a sequenced three-year migration and retirement plan.
Measurable Impact
What changed after launch
Annual device support and licensing spend cut by 19% in the first budget cycle by retiring overlapping contracts
Three overlapping dispensing and infusion platforms consolidated to one board-approved target architecture
Pump-to-EHR integration gaps closed at 4 hospitals within 90 days, ending manual infusion double-charting there
1,380 connected devices inventoried across 12 hospitals, surfacing 27% running past end-of-support firmware
Tech & Tools Used
What powered the build
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